You may be a technology friendly person but that does not mean all the employees in your office will be equally enthusiastic about technological innovations. This may sound far fetched in beginning but employees can quickly lose respect for you if you innovate with too many technological solutions without any significant rise in productivity.
If you have a group of individuals in your office who are as eager about technological improvements as you are, you can always proceed further without any fears. However, if even one person is not comfortable with frequent changes, you may face problems in implementation of technology.
Big organizations often create a subcommittee or subgroup where technological changes are implemented and observed. It is a sort of a survey or demonstration process where the impact of technology is understood. This may work well in a big organization where different individuals have different tasks and activities. However, in a small firm with five or six employees, creating a subgroup of two or three employees is going to create a lot of problems.
For starters, the extra attention that the subgroup is supposedly receiving may be treated as a negative point. You may not be practicing any favoritism but this can easily backfire. Further, the employees who have been ignored may try to work harder to prove that they are as good as others.
In such a scenario, you may find that productivity actually improves despite non use of technology. While this may be a good thing for your bottom line, it is certainly going to mess up your attempts to analyze how technology works.
Take everybody along. You should give a clear presentation about what you expect from the technology. It is advisable to request input from the employees before proceeding. Industry technology can be complicated. Hence, you cannot afford to experiment too much to find the right product or solution.